Akademy/2015/Volunteers/Timetable
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Please, take a moment to read these lines.
You are only supposed to attend the nearest volunteer meeting happening before your commited places. That means that if you're volunteering in the afternoon you don't have to go to that on the morning. This gathering allows us to check for missing people and readjust people accordingly.
If you leave your post, please say so before, if it's urgent, tell us in a high priority channel (Telegram) so that other people can go there and cover for you while you're gone.
If you want to help to the earliest or latest tasks of the day (like cleaning up), but you don't have a means for coming/leaving, no problem! We can pick you up/give you a lift before/afterwards. If you say you need a lift here we can provide it more efficiently, so if you already know, please edit the wiki adding on the particular activity a <ref>Please, pick me up at XX</ref> so that we know in advance (the TSP is a harder problem when the salesman does not know where to go ;) ).
2015-07-22 (Pre-event)
| Task | Volunteers |
|---|---|
| Set up venue (signs, infodesk...) | |
| Divert GPUL calls to team-room | ssaavedra |
| Check telephone & network | ssaavedra, (sbd else?) |
| Bring things from Makro to Team Room |
2015-07-23 (Thu)
| Time | Evt | Volunteer |
|---|---|---|
| 08:00 | Event: Get cameras from Nacex to the venue | castrinho8 |
| Time | Info desk | Akademy-es room | Runners | Backup |
|---|---|---|---|---|
| 15:30 | ||||
| 15:50 - 16:15 | name1 name2 name3 name4 name5 | name1 (chair); name2 (video) | name1 name2 | name1 name2 |
| 16:00 - 16:40 | name1 (chair); name2 (video) | |||
| 16:40 - 17:15 | name1 (chair); name2 (video) | |||
| 17:15 - 17:50 | name1 (chair); name2 (video) | |||
| 17:50 - 18:10 | name1 name2 name3 name4 name5 | no need | name1 name2 | name1 name2 |
| 18:00 - 18:40 | name1 (chair); name2 (video) | |||
| 18:40 - 19:15 | name1 (chair); name2 (video) | |||
| 19:15 - 19:50 | name1 (chair); name2 (video) | |||
| 19:50 - 20:00+ | Help clean-up and tidy | user1 user2 user3 | ||
2015-07-24 (Fri)
| Time | Info desk | Activity | Volunteer | Runners | Backup |
|---|---|---|---|---|---|
| 09:40 | |||||
| 09:50 - 11:50 | name1 name2 name3 name4 name5 | Oversee the AGM[1] | name1 | name1 name2 | name1 name2 |
| 11:50 - 13:40 | name1 name2 name3 name4 name5 | name1 name2 | name1 name2 | ||
| 13:40 - 15:20 | |||||
| 15:20 | |||||
| 15:40 - 17:30 | name1 name2 name3 name4 name5 | Empty | name1 name2 | name1 name2 | |
| 17:30 - 19:00 | name1 name2 name3 name4 name5 | Drive things to Rialta[2](needs car) (deadline 18:30) | name1 name2 | name1 name2 | name1 name2 |
| 19:00 - 19:20+ | Help cleanup and tidy: name1 name2 name3 |
Be early at Rialta (before 19:00) | name1 name2 | name1 name2 | name1 name2 |
2015-07-25 (Sat): Talks
| Time | Room 1 chairperson | Room 1 record | Room 1 backup[3] | Room 2 chairperson | Room 2 record | Room 2 backup [3] |
|---|---|---|---|---|---|---|
| 10:10 - 10:45 | name1 | name1 | name1 | No talk at this time | name1 | name1 |
| 10:55 - 12:15 | name1 | name1 | ||||
| 12:15 - 12:50 | name1 | name1 | ||||
| 12:50 - 13:25 | name1 | name1 | ||||
| 13:25 - 15:00 | ||||||
| 15:10 - 15:50 | name1 | name1 | name1 | name1 | name1 | name1 |
| 15:45 - 16:20 | name1 | name1 | ||||
| 16:20 - 17:00 | name1 | name1 | ||||
| 17:00 - 17:40 | name1 | name1 | name1 | name1 | name1 | name1 |
| 17:40 - 18:35 | name1 | name1 | ||||
2015-07-25 (Sat): Rest
| Time | Info desk | Runners | Backup |
|---|---|---|---|
| 09:40 | Volunteers gathering | ||
| 09:50 - 11:30 | name1 name2 name3 name4 name5 | name1 name2 | name1 name2 |
| 11:30 - 13:30 | name1 name2 name3 name4 name5 | name1 name2 | name1 name2 |
| 13:30 - 15:00 | |||
| 14:45 - 17:00 | name1 name2 name3 name4 name5 | name1 name2 | name1 name2 |
| 17:00 - 19:15 | name1 name2 name3 name4 name5 | name1 name2 | name1 name2 |
| 19:15 - 19:40+ | Help clean-up and tidy | name1 name2 name3 | |