Akademy/2024/volunteers-2024-09-07
Volunteer Timetable for 2024-09-07
To volunteer, please add your name to the respective time slot...
| Timeslot | Position | Status | Volunteers | 09:30-13:00 | AV assistant | In-person & Online | You? |
|---|---|---|---|---|---|---|---|
| 09:30-13:00 | AV assistant | In-person & Online | You? | ||||
| 09:30-13:00 | Chat Moderator | Online | You? | ||||
| 09:30-13:00 | Chat Moderator | Online | You? | ||||
| 09:30-13:00 | Information Desk | In-person | You? | ||||
| 09:30-13:00 | Information Desk | In-person | You? | ||||
| 09:30-13:00 | Live streaming | In-person & Online | You? | ||||
| 09:30-13:00 | Live streaming | In-person & Online | You? | ||||
| 09:30-13:00 | Runner | In-person | You? | ||||
| 09:30-13:00 | Runner | In-person | You? | ||||
| 09:30-13:00 | Speaker's support | In-person | You? | ||||
| 09:30-13:00 | Speaker's support | In-person | You? | ||||
| 09:30-13:00 | Talks Tech Support In Person | In-person | You? | ||||
| 09:30-13:00 | Talks Tech Support In Person | In-person | You? | ||||
| 09:30-13:00 | Talks Tech Support Online | Online | You? | ||||
| 09:30-13:00 | Talks Tech Support Online | Online | You? | ||||
| 09:30-13:00 | Virtual Info Desk | Online | You? | ||||
| 09:30-13:00 | Virtual Info Desk | Online | You? | ||||
| 10:45-11:15 | Coffee break assistant | In-person | You? | ||||
| 10:45-11:15 | Coffee break assistant | In-person | You? | ||||
| 13:00-14:40 | Lunch Assistant | In-person | You? | ||||
| 13:00-14:40 | Lunch Assistant | In-person | You? | ||||
| 13:00-15:00 | AV assistant | In-person & Online | You? | ||||
| 13:00-15:00 | AV assistant | In-person & Online | You? | ||||
| 13:00-15:00 | Chat Moderator | Online | You? | ||||
| 13:00-15:00 | Chat Moderator | Online | You? | ||||
| 13:00-15:00 | Information Desk | In-person | You? | ||||
| 13:00-15:00 | Information Desk | In-person | You? | ||||
| 13:00-15:00 | Live streaming | In-person & Online | You? | ||||
| 13:00-15:00 | Live streaming | In-person & Online | You? | ||||
| 13:00-15:00 | Runner | In-person | You? | ||||
| 13:00-15:00 | Runner | In-person | You? | ||||
| 13:00-15:00 | Speaker's support | In-person | You? | ||||
| 13:00-15:00 | Speaker's support | In-person | You? | ||||
| 13:00-15:00 | Talks Tech Support In Person | In-person | You? | ||||
| 13:00-15:00 | Talks Tech Support In Person | In-person | You? | ||||
| 13:00-15:00 | Talks Tech Support Online | Online | You? | ||||
| 13:00-15:00 | Talks Tech Support Online | Online | You? | ||||
| 13:00-15:00 | Virtual Info Desk | Online | You? | ||||
| 13:00-15:00 | Virtual Info Desk | Online | You? | ||||
| 15:00-18:35 | AV assistant | In-person & Online | You? | ||||
| 15:00-18:35 | AV assistant | In-person & Online | You? | ||||
| 15:00-18:35 | Chat Moderator | Online | You? | ||||
| 15:00-18:35 | Chat Moderator | Online | You? | ||||
| 15:00-18:35 | Information Desk | In-person | You? | ||||
| 15:00-18:35 | Information Desk | In-person | You? | ||||
| 15:00-18:35 | Live streaming | In-person & Online | You? | ||||
| 15:00-18:35 | Live streaming | In-person & Online | You? | ||||
| 15:00-18:35 | Runner | In-person | You? | ||||
| 15:00-18:35 | Runner | In-person | You? | ||||
| 15:00-18:35 | Speaker's support | In-person | You? | ||||
| 15:00-18:35 | Speaker's support | In-person | You? | ||||
| 15:00-18:35 | Talks Tech Support In Person | In-person | You? | ||||
| 15:00-18:35 | Talks Tech Support In Person | In-person | You? | ||||
| 15:00-18:35 | Talks Tech Support Online | Online | You? | ||||
| 15:00-18:35 | Talks Tech Support Online | Online | You? | ||||
| 15:00-18:35 | Virtual Info Desk | Online | You? | ||||
| 15:00-18:35 | Virtual Info Desk | Online | You? | ||||
| 15:50-16:30 | Coffee break assistant | In-person | You? | ||||
| 15:50-16:30 | Coffee break assistant | In-person | You? | ||||
| Room1, 09:30-13:00 | Session Chair | In-person | You? | ||||
| Room1, 09:30-13:00 | Session Chair | In-person | You? | ||||
| Room1, 14:30-18:35 | Session Chair | In-person | You? | ||||
| Room1, 14:30-18:35 | Session Chair | In-person | You? | ||||
| Room2, 11:00-13:00 | Session Chair | In-person | You? | ||||
| Room2, 11:00-13:00 | Session Chair | In-person | You? | ||||
| Room2, 14:30-18:35 | Session Chair | In-person | You? | ||||
| Room2, 14:30-18:35 | Session Chair | In-person | You? |
Task Descriptions
- Virtual Info Desk
- Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
- Talks Tech Support Online
- Help remote presenters to get connected and use the virtual streaming platform. Monitor the chat for questions about which streaming channel to be in and direct people there. Coordinate with the in person Tech Support or BOF Facilitator person for those rooms to troubleshoot any problems. Familiarity with BBB and OBS is a plus
- Runner
- Provide general support across all event rooms. This will involve being available during sessions to deliver materials around the venue.
- AV assistant
- Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
- Setup
- Physical set up of the event. Must be able to carry, lift, and assemble equipment, tables, chairs, etc
- Information Desk
- Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.
- Lunch Assistant
- Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.
- BoF Tech Support (Online)
- Help remote presenters to get connected and use the virtual streaming platform and watch the matrix channels to guide online attendees to the correct spaces. Coordinate with the in person Tech Support or BOF Facilitator for those rooms to troubleshoot any problems if any arise. Familiarity with BBB and OBS is a plus.
- Speaker's support
- Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.
- Photographer
- Photograph the event and attendees with permission. Bring your own camera, share the pictures with the Akademy team.
- Session Chair
- "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
- Coffee break assistant
- Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
- Chat Moderator
- Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
- Live streaming
- Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
- BoF Facilitator
- Monitor the room and the online chat for questions, be the voice for the people watching online. Keep the conversation flowing between in-person and online attendees by alternating (as much as possible) questions/comments by online and in-person participants. Work with the Tech support volunteers as needed to troubleshoot any problems. See the BoF page for more information on running a good BoF
- Teardown
- Returning the venue back to it’s original state so that it can be vacated. Must be able to carry, lift, and disassemble equipment, tables, chairs, etc
- Position
- Task Description
- Talks Tech Support In Person
- Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.