Akademy/2012/Volunteers

Sign up as a Volunteer!

To sign up, please follow closely the following steps:

• Before filling your name in, please read the Call for Volunteers.
• Check out the tasks listed below
• Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
• Add your local mobile telephone number to your Akademy user profile.
• Join the IRC channel #akademy on freenode

Available tasks

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Before the event

• print and fold name badges and put them into pouches
• set up venue:
  • hang banners and poster and signage
  • distribute cables in rooms
  • set up video stuff

• Wifi etc
  • liaise with College IT to check if requirements are met
  • check if we need to arrange for extra switches and LAN cables

• Party coordination (Saturday)
  • liaise with venue before and during the event

During the event

• Pre-registration (Friday afternoon/early evening)
  • check in attendees and hand out badges
  • print out new badges if necessary

• Registration/Info desk (Saturday to Thursday)
  • check in attendees and hand out badges
  • print out new badges if necessary
  • sell KDE merchandise
  • general point of information

• Session chairs
  • check that speaker has water
  • introduce speaker
  • make sure that talks starts and ends on time
  • moderate questions

• Runner
  • able to drive a car
  • run errands, shop for stuff that might be missing
  • find people when needed

• Party coordination
  • check party venue before attendees arrive
  • set up posters etc.
  • check badges of attendees at entrance
  • help to tidy up afterwards

• Video operator
  • help record the talks

• Group photo
  • take picture of all attendees

After the event(Friday afternoon)

• tidy venue
• send left-over banners etc. back to sponsors

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Sign up (Please add your name and information)

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Name/IRC nick/email	Languages	local y/n?	days/times available	comments
Claudia Rauch, claudiar, rauch at kde dot org	German, English	n	29 June to 6 July	set up venue, registration/info desk
Carl Symons, kallecarl, carlsymons at gmail dot com	English	n	29 June to 6 July
Heiki Ojasild, Repentinus, repentinus at fsfe dot org	English, Estonian	y	June 29 to July 6	Pre-registration, registration, and also a runner if someone has a spare car. Repentinus does not know Tallinn especially well, but can manage.
Lee Marion Lepik, Lesperiae, draamakas at gmail dot com	English, Estonian	y	June 28 to July 4	Registration/Info desk, can also help out at pre-registration or Session Chairs if needed. Knows Tallinn well enough to navigate easily.
Laszlo Papp, djszapi, lpapp at kde dot org	English, Hungarian	n	29 June to 6 July	Session Chairs or/and Video Recording
Kristjan Kütaru, kusti85 at gmail.com	Estonian, English, little Finnish and Russian	Yes, local	29 June to 4 July	Pre-registration ,Registration/Info desk,Party coordination, I think I might also be able to help on July 6th, after the event if needed.
Martin Klapetek / mck182 / [email protected]	English, Czech, Slovak	n	1 July to 2 July, possibly 5th as well	Session Chairs, possibly info desk if needed
Kenny Duffus, seaLne	English	no	27th June - 6th July
Priit Pihus / pihus / priit[at]pihus.ee	Estonian, English	yes	28th June - 6th July (if needed I could start earlier/stay longer)	Wifi etc, drive a car if someone provides it, Party coordination, video op, etc. Basically anything.
Kenny Coyle / automatical / kenny[at]heloo.net	English	no	27th June - 5th July	Venue prep, Registration/ Info desk and anything else that I can help with.
Stanislav Karchebny / berkus / berkus[at]exquance.com	Russian, English	yes	27th June - 6th July (if needed I could start earlier/stay longer)	Anything I could help with, drive a car, Party coordination, etc. Basically anything.
Martin Gräßlin / mgraesslin / mgraesslin at kde dot org	German, English	no	1st July - 6th July	Session chair on the day I'm not giving a talk
Sune Vuorela / svuorela / sune vuorela dk	Danish, english	no	29th-6th	friday registration, very skilled at putting badges in pouches
Pradeepto Bhattacharya / pradeepto / pradeepto at kde dot org	English	no	28th-5th	Pre-registration, registration. Will commit to more once I have a confirmed visa.
Rohan Garg / shadeslayer / rohangarg at kubuntu dot org	English	no	30th-2nd	Video recorder and runner. Will commit to more once I have a confirmed visa.
Supreet Pal Singh / supreet / supreetpal at gmail dot com	English	no	28th-5th (Should not conflict with any talk and should not be on Wednesday after lunch)	Already registered as a session chair but anything really. PS: Visa not confirmed yet.
Kristjan Hiis / Koffer / kristjan at weebu eu	Estonian, English	yes	30th-1st (perhaps even 29th - but later in the evening)	I would like to take pictures of the event and people in there, also if anyone would give me a brief know-how on the filming - I could do that too.
Samikshan Bairagya / samxan / samikshan at gmail dot com	English	no	30th-6th (I would love to attend most talks and workshops though.)	This will be the first time I am volunteering for any such event (Also my first time at Akademy) I would love to help in any way really -- no preferences as such. PS: Visa not confirmed yet.
Smit Mehta / smitmehta / smit dot meh at gmail dot com	English	no	30th-6th	I would like to be a session chair. Will commit to more once visa is confirmed.