Akademy/2024/volunteers-2024-09-07
Volunteer Timetable for Saturday (2024-09-07)
To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!
If you sign up to volunteer for 3 hours or more before August 11th, add your shirt size & style to the column. Online volunteers will get their shirt mailed to them after Akademy.
| Timeslot | Position | Status | Volunteers | Shirt Size/Style |
|---|---|---|---|---|
| 09:30-13:00 | AV assistant | In-person & Online | You? | |
| 09:30-13:00 | AV assistant | In-person & Online | You? | |
| 09:30-13:00 | Chat Moderator | Online | Ben Bonacci | |
| 09:30-13:00 | Chat Moderator | Online | You? | |
| 09:30-13:00 | Information Desk | In-person | Kieryn (@mxdarkwater) | S/Unisex |
| 09:30-13:00 | Information Desk | In-person | Jan Lukas (@jangernert:matrix.org) | L/Unisex |
| 09:30-13:00 | Live streaming | In-person & Online | You? | |
| 09:30-13:00 | Live streaming | In-person & Online | You? | |
| 09:30-13:00 | Runner | In-person | You? | |
| 09:30-13:00 | Runner | In-person | You? | |
| 09:30-13:00 | Session Chair Room 1 | In-person | You? | |
| 09:30-13:00 | Session Chair Room 1 | In-person | You? | |
| 09:30-13:00 | Speaker's support | In-person | You? | |
| 09:30-13:00 | Speaker's support | In-person | You? | |
| 09:30-13:00 | Talks Tech Support In Person | In-person | You? | |
| 09:30-13:00 | Talks Tech Support In Person | In-person | You? | |
| 09:30-13:00 | Talks Tech Support Online | Online | You? | |
| 09:30-13:00 | Talks Tech Support Online | Online | You? | |
| 09:30-13:00 | Virtual Info Desk | Online | You? | |
| 09:30-13:00 | Virtual Info Desk | Online | You? | |
| 10:45-11:15 | Coffee break assistant | In-person | You? | |
| 10:45-11:15 | Coffee break assistant | In-person | You? | |
| 11:00-13:00 | Session Chair Room 2 | In-person | You? | |
| 11:00-13:00 | Session Chair Room 2 | In-person | You? | |
| 13:00-14:40 | Lunch Assistant | In-person | José Millán | |
| 13:00-14:40 | Lunch Assistant | In-person | You? | |
| 13:00-15:00 | AV assistant | In-person & Online | You? | |
| 13:00-15:00 | AV assistant | In-person & Online | You? | |
| 13:00-15:00 | Chat Moderator | Online | You? | |
| 13:00-15:00 | Chat Moderator | Online | You? | |
| 13:00-15:00 | Information Desk | In-person | You? | |
| 13:00-15:00 | Information Desk | In-person | You? | |
| 13:00-15:00 | Live streaming | In-person & Online | You? | |
| 13:00-15:00 | Live streaming | In-person & Online | You? | |
| 13:00-15:00 | Runner | In-person | You? | |
| 13:00-15:00 | Runner | In-person | You? | |
| 13:00-15:00 | Speaker's support | In-person | You? | |
| 13:00-15:00 | Speaker's support | In-person | You? | |
| 13:00-15:00 | Talks Tech Support In Person | In-person | You? | |
| 13:00-15:00 | Talks Tech Support In Person | In-person | You? | |
| 13:00-15:00 | Talks Tech Support Online | Online | You? | |
| 13:00-15:00 | Talks Tech Support Online | Online | You? | |
| 13:00-15:00 | Virtual Info Desk | Online | You? | |
| 13:00-15:00 | Virtual Info Desk | Online | You? | |
| 14:30-18:35 | Session Chair Room 1 | In-person | You? | |
| 14:30-18:35 | Session Chair Room 1 | In-person | You? | |
| 14:30-18:35 | Session Chair Room 2 | In-person | You? | |
| 14:30-18:35 | Session Chair Room 2 | In-person | You? | |
| 15:00-18:35 | AV assistant | In-person & Online | You? | |
| 15:00-18:35 | AV assistant | In-person & Online | You? | |
| 15:00-18:35 | Chat Moderator | Online | You? | |
| 15:00-18:35 | Chat Moderator | Online | You? | |
| 15:00-18:35 | Information Desk | In-person | You? | |
| 15:00-18:35 | Information Desk | In-person | You? | |
| 15:00-18:35 | Live streaming | In-person & Online | You? | |
| 15:00-18:35 | Live streaming | In-person & Online | You? | |
| 15:00-18:35 | Runner | In-person | Aakarsh MJ | |
| 15:00-18:35 | Runner | In-person | You? | |
| 15:00-18:35 | Speaker's support | In-person | You? | |
| 15:00-18:35 | Speaker's support | In-person | You? | |
| 15:00-18:35 | Talks Tech Support In Person | In-person | You? | |
| 15:00-18:35 | Talks Tech Support In Person | In-person | You? | |
| 15:00-18:35 | Talks Tech Support Online | Online | You? | |
| 15:00-18:35 | Talks Tech Support Online | Online | You? | |
| 15:00-18:35 | Virtual Info Desk | Online | You? | |
| 15:00-18:35 | Virtual Info Desk | Online | You? | |
| 15:50-16:30 | Coffee break assistant | In-person | You? | |
| 15:50-16:30 | Coffee break assistant | In-person | You? |
Task Descriptions
- Virtual Info Desk
- Attending the info desk for in person attendees and monitoring our matrix space for any questions, managing misbehaviour when chat moderators are unavailable.
- Talks Tech Support Online
- Help remote presenters to get connected and use the virtual streaming platform. Monitor the chat for questions about which streaming channel to be in and direct people there. Coordinate with the in person Tech Support or BOF Facilitator person for those rooms to troubleshoot any problems. Familiarity with BBB and OBS is a plus
- Runner
- Provide general support across all event rooms. This will involve being available during sessions to deliver materials around the venue.
- AV assistant
- Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
- Information Desk
- Welcome attendees, give out badges, give directions to room locations, manage lost & found items, sell merch.
- Lunch Assistant
- Guide attendees to the lunch location, collect donations, able to help with setup/teardown if needed.
- Speaker's support
- Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.
- Session Chair Room 1
- "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
- Session Chair Room 2
- "Introduce the speakers at the beginning of the sessions, ensure that they are on time, ask audience questions, and keep the session on time. Work with the Chat moderator to include and share the questions from online participants."
- Coffee break assistant
- Help with setting up the tables, carrying supplies (if needed), guiding attendees to the coffee break area.
- Chat Moderator
- Monitor the chat during the event, moderate behaviour, share questions with the Session Chair. Familiarity moderating matrix spaces is a plus.
- Live streaming
- Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
- Talks Tech Support In Person
- Help presenters to use the in-room presentation equipment. Familiarity with Big Blue Button, and OBS is a plus.