Akademy/2013/Volunteers

Sign up to Volunteer!

To sign up, please follow these steps:

• Before filling your name in, please read the Call for Volunteers.
• Check out the tasks below to see what interests you.
• Edit the table below and fill in your name and data. Please provide your name, the languages you speak, whether you are a local and/or know Bilbao, and when you are available.
• Add your local mobile telephone number to your Akademy user profile.
• Join the IRC channel #akademy on freenode

Available tasks

Before the event

• print and stick in the walls signals
  • how to reach rooms
  • how to reach special places (like lunch place, coffee, team room, etc.)
  • name of the BOF rooms (at ETSI)
  • how to reach parties venues

• print food signals for specials meals

• print and fold name badges and put them into pouches
• set up the venues:
  • hang banners and poster and signage
  • distribute cables in rooms
  • set up video

• Wifi and other networking
  • check with College IT to ensure that requirements are met
  • check if there is a need for extra switches and LAN cables

• Party coordination (Saturday)
  • work with venue before and during the event

• Film session
  • Search for a video projector
  • Test video projector in reserved room

During the event

• Pre-registration (Friday afternoon/early evening)
  • check in attendees and hand out badges
  • print out new badges if necessary

• Registration/Info desk (Saturday to Thursday)
  • check in attendees and hand out badges
  • print new badges if necessary
  • sell KDE merchandise
  • general point of information

• Session chairs
  • check that the speaker has water
  • introduce the speaker
  • make sure that the talk starts and ends on time
  • moderate questions

• Runner
  • able to drive a car
  • run errands, shop for stuff that might be missing
  • find people when needed

• Party coordination
  • check party venue before attendees arrive
  • put signals to help people reach the venue
  • help the music staff
  • set up posters and other party stuff
  • check badges of attendees at entrance and give them drink vouchers
  • help tidy up afterwards

• Video operator
  • help record the talks

• Group photo
  • assemble group
  • take picture of all attendees

After the event (Friday afternoon)

• tidy venue
• return sponsor materials
• return other materials as necessary

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Sign up to volunteer

(Please add your name and information)

Name/IRC nick/email	Languages	local knowledge (y/n)?	days/times available	comments
Claudia Rauch, claudiar, rauch at kde dot org	German, English	n	12-19 July	set up venue, registration/info desk
Dani Gutiérrez, danitxu, jdanitxu at gmail.com	Spanish, Basque, English	y	Full time, Full calendar
Cruz Borges, cruzki, cruz.borges at deusto.es	Spanish, English	y	Full time, Full calendar
Smit Mehta, smitmehta, [email protected]	English	n	13-15 july	Session Chair, Registration Desk
Neja Repinc, [email protected]	English	n	12 July	name badges, banners/posters
Yash Shah, yashshah, [email protected]	English	n	13-15 July	Session Chair and Registration desk
Laszlo Papp, [email protected]	English, Hungarian	no	Any time	Session Chair and video recording
Martin Klapetek, [email protected]	English, Czech, Slovak	n	Anytime except Day2 (14th) from 14h to 16h	Session chair
Adrián Chaves Fernández, Gallaecio, [email protected]	English, Spanish, Galician	n	Full time, Full calendar
David Edmundson, [email protected]	British English	n	Full time
Rishab Arora, spacetime, [email protected]	English	n	13-15 July	Session Chair
Iker Salmón, [email protected]	English, spanish	y	11-16 July
Sébastien Renard, renards, renard at kde dot org	French, English	n	12-19 july	Session chair, registration/info desk, party coord.
Luis Cuerdo, [email protected]	Basque, English, German, Slovak, Spanish	y	12 -19	Session chairs, runner, tidy, return materials
Jorge Cacho, jorge.cacho.h at gmail dot com	Spanish, English	y	Part time, Full calendar
Till Adam, [email protected]	German, English	n	11-19	session chair, registration desk
Vishesh Handa, [email protected]	English, Hindi	n	11 - 19	Session Chair
Gonzalo Gonzalez, txalo, gggonzalez002 at ikasle.ehu.es	Spanish, English and a little bit of Portuguese	y	12-19 full-time	Group photo,
Carl Symons, kallecarl, carlsymonsATgmailDOTcom	native English speaker/writer/editor	n	14:00 - 23:59 remotely	writing, editing
Alejandro Exojo, suy, suy(you know)badopi.org	Spanish, English	n	11-17 (full time)	Runner (I'll get my car if needed), video, or anything else.
Ander Pijoan, ander, ander.pijoan AT deusto DOT es	Spanish and English	y	Full time, Full calendar
José Millán Soto, fid_jose, fid at gpul dot org	Spanish, Galician, English and a little French		11 - 19
Jorge Acosta, jorgeact at gmail dot com	Spanish, English	y	11 - 12 -13 - 14	Tidy up , Runner
Devaja Shah, devaja, [email protected]	English	n	12th to 19th	Registration/Info Desk, Session Chairs, Party Coordination
Gorka Sorrosal, gsorrosal, gsorrosal AT deusto DOT es	Spanish, English	y	Full time, Full calendar	Video Recording
Oihane Kamara, oihanek, oihane.esteban AT deusto DOT es	Spanish, English	y	15th to 19th, full-time
Shivam Makkar, makkar, amourphious1992ATgmailDOTcom	English	n	14th to 19th july, full time	name badges, banners/posters, session chair
Egoitz Puerta, Egoitz, epuerta001ATikasleDOTehuDOTcom	English spanish	y	15th to 19th, full-time
Pedro Jurado Maqueda, ped.juradoAT gmail DOT com	Spanish, English, German	n	10th to 13th July, Full time	Mostly cabling and technical stuff...
Shivam Makkar, amourphious1992 AT gmail DOT com	English	n	Chair Wrapup Sessions
Aitor Pazos Ibarzabal, mail AT aitorpazos DOT es	Spanish, English	n	12th to 19th July, Full time
Asier Gonzalez Uriarte, [email protected]	Basque, Spanish, English, German	y	Weekdays: from 14h on. Saturday 13th: Full day. Sunday: from 14h on
Mikel Gutierrez, mikelguti at gmail dot com	Basque, Spanish, English	y	10th to 19th July
John Layt, jlayt at kde	English, Kiwi	n	11th to 13th July,	Session Chair
Andoni Serrano, xrasl, andoniserra at gmail dot com	Spanish, English	y	11 - 12, Full Time
Lasse Liehu, lliehu, lasse dot liehu at gmail dot com	English, Finnish	n	13th to 18th July