Zanshin

Context

Context is a meta-data concept. Since todos/tasks can be related, for instance, to a specific project, it would be nice to express this semantic link : that's where Context rises up. You, as a user, will be able to link any kind of context name to a todo helping you to organize and give the semantic you want them to have.

Akonadi Backend : The context concept is stored into akonadi through the Akonadi Item Tag. An item holds a list of Tag that have a name and can be from diffents type. As a convention, a tag related to the type "context" would be zanshin related, its name, that will be displayed to the user, will depend on what the user as set.

User Stories

Requirements for Zanshin in the User-Story format, sorted by priority.

Inbox and base editing

• display the inbox in order to see the notes and task which need to be orginazed (e.g. any task or note not associated to any project, context or tag)
• create task by typing a title in the Inbox in order to collect ideas while reflecting on my life
• mark a task as completed in order to have a warm feeling about getting it done
• delete a simple task so it is removed in order to clean old useless tasks
• modify the due date in order to know when the task has to be completed

Projects and task hierarchy basics

• Select project to see the notes and tasks it contains
• Create project
• Associate a task to a project (associated to only one project)
• Associate a task to a task ( only one parent task )

Complete base workflow

• Dissociate a task from a project (get back in inbox)
• deleting parent task with all its children set in order to clean old useless tasks, in such case the user will be warned
• Filter out tasks which do not match by title nor text in order to find specific tasks
• can visually distinguish critical tasks that have past the due date with a different aspect in order to have them stand out

Base workflow convenience

• create a task from Krunner by typing a title in order not to forget the current idea I'm having.
• create task by typing its title in a project area in order to refine my project steps
• modify a title of a task in order to fix a typo or refine its definition
• can see tasks that need to be done for today with a different aspects in order to have them stand out

Context basics

• select a context in order to see all its associated tasks
• Create a context
• Display the Context view in order to see all existing contexts
• Associate a task to a context in order to describe the task resources (can be a person)

Context conveniences / Complete projects 1

• create task by typing its title from the context view in order to add faster a task associated to a context
• keep task without natural project ( recurrent task for instance)
• Delete project ( delete all its content )

Complete contexts 1 / Complete projects 2

• Delete a context (if a task isn't associated with any context or project, it is not deleted but sent to the inbox)
• Rename a project
• Dissociate a task from a context in order to fix a mistake
• Dissociate a task from a project (associated to only one project)
• Rename a context

Notes and tags basics

• Display the tag view in order to see all exisiting tags
• Associate an existing note to a project (associated to only one project)
• Associate an artifact to a tag in order to organize knowledge
• Select a tag in order to see all its associated artifacts
• create note by typing a title from the Inbox in order to collect knowledge
• Create a tag

Complete notes/tags / Task advanced edition bases

• modify the text of the task in order to save details about a task or add additional information
• Rename a tag
• modify a text of the note in order to save details about a note or add additional information
• Delete a tag (if a note isn't associated with any tag or project, it is not deleted but sent to the inbox)

Notes convenience

• create note by typing its title in a project area in order to collect project specific knowledge
• create an artifact by typing its title in a tag area in order to organize personal knowledge around this tag
• Dissociate an artifact from a tag in order to fix a mistake
• modify a title of a note in order to fix a typo or refine its definition

Workday view basics

• display a workday view (start date or due date in the past) in order to know what I'm supposed to do
• modify the start date of tasks for today in order to have them plan from today (today view for instance)

Workday view convenience

• modify the start date of a task in order to schedule it for a given day
• Filter out task with a start in the future in order to focus on what I should work on now
• filter out completed task views in order to focus on what is remaining only

Purge

• purge all completed task in order to clean my tasks lists

Task advanced edition + Delegation

• modify the progress information of a task in percent in order to roughly know how much work is left
• modify the duration information of a task in order to give a estimation on this workload
• Can propose to someone a task delegation in order to offload work to someone else
• task get associated to a context corresponding to a person
• notification got sent to the person
• Technical story : Given a delegated task, when it gets modified the notification is sent to the relevant user

Munich

Delegation

• As a user I want to delegate a task to another user.
• As a user I want to monitor progress of a delegated task (The progress updates are handled by iTip already).
  • As a user I want to see tasks that I assigned to someone but have a visual distinction that I don't have to act on them directly.
• (As a user I want to accept or decline a task that was assigned to me.) => This is handled by kmail

Folder selection (same for notes and todos)

• As a user I want to see tasks in a selected folder
• As a user I want to see tasks from multiple selected folders
• As a user I want to maintain a list of visible although not necessarily selected folders, so I can quickly enabled the folders as required.
• As a user I want to search for new folders to enable, that will then appear in my folder list.
• As a user I want to remove folders from my currently visible list.
• As a user I want to create new folders
• As a user I want share my folders with other users
• As a user I want to see to whom a shared folder belongs.

Tags/Contexts

While contexts are tags too, we also need plain tag support. This is to have a uniform tagging mechanism accross email and calendaring objects. I'm going to refere to a tag of type "context" with context and to a tag of type "PLAIN" with tag. For tags I think filtering only is sufficient. Note that plain tags have no hierarchy.

• As a user I want to filter tasks and notes by tag/context.
• As a user I want to assign tags/contexts to todos/notes.
• As a user I want to create new tags/contexts.

Sorting

• As a user I want to sort by title, end-date, due-date, priority, degree of completion

Mockups

Draft UI Mockups, not final.

Mockups by Björn Balazs

File:20120212 ZenshinMockup.ep.zip

Mockups by Christian Mollekopf

File:Cmollekopf zanshinmockup 30 5 2014.ep.zip