Akademy/2012/Volunteers

Sign up as a Volunteer!

To sign up, please follow closely the following steps:

• Before filling your name in, please read the Call for Volunteers.
• Check out the tasks listed below
• Edit the table below and fill in your name and data. In the table please provide your name, the languages you speak, whether you are a local and/or know Tallinn, and the time/days when you are available.
• Add your local mobile telephone number to your Akademy user profile.
• Join the IRC channel #akademy on freenode

Available tasks

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Before the event

• print and fold name badges and put them into pouches
• set up venue:
  • hang banners and poster and signage
  • distribute cables in rooms
  • set up video stuff

• Wifi etc
  • liaise with College IT to check if requirements are met
  • check if we need to arrange for extra switches and LAN cables

• Party coordination (Saturday)
  • liaise with venue before and during the event

During the event

• Pre-registration (Friday afternoon/early evening)
  • check in attendees and hand out badges
  • print out new badges if necessary

• Registration/Info desk (Saturday to Thursday)
  • check in attendees and hand out badges
  • print out new badges if necessary
  • sell KDE merchandise
  • general point of information

• Session chairs
  • check that speaker has water
  • introduce speaker
  • make sure that talks starts and ends on time
  • moderate questions

• Runner
  • able to drive a car
  • run errands, shop for stuff that might be missing
  • find people when needed

• Party coordination
  • check party venue before attendees arrive
  • set up posters etc.
  • check badges of attendees at entrance
  • help to tidy up afterwards

• Video operator
  • help record the talks

• Group photo
  • take picture of all attendees

After the event(Friday afternoon)

• tidy venue
• send left-over banners etc. back to sponsors

Sign up (Please add your name here)

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Name/IRC nick/email	Languages	local y/n?	which day/time can you help?	Comments
Claudia Rauch, claudiar, rauch at kde dot org	German, English	n	29 June to 6 July	set up venue, registration/info desk
Carl Symons, kallecarl, carlsymons at gmail dot com	English	n	29 June to 6 July
Heiki Ojasild, Repentinus, repentinus at fsfe dot org	English, Estonian	y	June 29 to July 6	Pre-registration, registration, and also a runner if someone has a spare car. Repentinus does not know Tallinn especially well, but can manage.
Lee Marion Lepik, Lesperiae, draamakas at gmail dot com	English, Estonian	y	June 28 to July 6	Registration/Info desk, can also help out at pre-registration or Session Chairs if needed. Knows Tallinn well enough to navigate easily.