Sprints/Promo/2011/Planning

The 2011 Promo Team sprint is from 6-8 May 2011 in Southampton. We are fortunate to be sponsored by the School of Electronics and Computer Science, University of Southampton as hosting partner for this sprint.

This page tracks organisation, tasks to be done at the sprint and provides information for attendees.

Attendance

Confirmed Attendees

Your accommodation is being booked. If you have not already done so, book your travel now.

Name	Travel costs		Arrive day/time	Depart day/time	Room booking				Share room?	Special Food Reqs	Room is booked for you
	Estimated	Actual			Thurs	Fri	Sat	Sun
Stuart Jarvis	0	0	Always here	Always here	-	-	-	-	-	-	N/A
Justin Kirby	US$900		Friday morning/afternoon	Monday morning	-	Y	Y	Y	-		In progress
Pau Garcia i Quiles	200 - 250 EUR		Friday morning (Gatwick)	Sunday afternoon (Gatwick)	-	Y	Y	-	OK		In progress
Damien Tardy-Panis	~150€		Friday morning/afternoon	Sunday afternoon	-	Y	Y	-	OK		In progress
Agustín Benito Bethencourt	100 - 150 €	200.87 € + L37.90	Thursday May 5th 20:30 AGP-LGW	Monday May 9th 13:30 LGW-MAD	Y	Y	Y	Y	OK		In progress
Claudia Rauch	150 EUR				Y	Y	Y	-	-		In progress
Dan Leinir Turthra Jensen	50 EUR				-	Y	Y	Y	OK		In progress

Unconfirmed Attendees

You may need to arrange your own accommodation. Contact kde-promo to check.

Name	Travel costs		Arrive day/time	Depart day/time	Room booking				Share room?	Special Food Reqs	Room is booked for you
	Estimated	Actual			Thurs	Fri	Sat	Sun
Marc Deop	150 Eur				-	Y	Y	-	OK		NO

Remote Attendees

The following people are unable to attend in person, but may be able to participate via IRC, instant messaging, Skype etc.

We will use #kde-promo on freenode for online chat during the sprint

Note, this is a public page. If you're not comfortable putting contact info here, please mail Stuart Jarvis instead.

Name	Timezone (relative UTC)	IRC Nick	GChat Nick	Skype Name	Other IM
Oriol Mirosa	-	-	-	-	-
Aaron Seigo	aseigo	-	-	-	-
Carl Symons	-	-	-	-	-
Thomas Thym	-	-	-	-	-
Javier Llorente	-	-	-	-	-

Initial organisation chart

This is no longer relevant - relevant info migrated above.

Name	Travel costs		Arrive day/time	Depart day/time	Hotel nights required					Share room?	Special Food Reqs	Confirm room booking?
	Estimated	Actual			Thurs	Fri	Sat	Sun	Mon
Stuart Jarvis	0	0	Always here	Always here	-	-	-	-	-	-	-	-
Oriol Mirosa	US$900	Not attending			-	Y	Y	Y	-	OK		N
Justin Kirby	US$900		Friday morning/afternoon	Monday morning	-	Y	Y	Y	-	-		Y
Pau Garcia i Quiles	200 - 250 EUR		Friday morning (Gatwick)	Sunday afternoon (Gatwick)	-	Y	Y	-	-	OK		Y
Aaron Seigo	~300 EUR	Not attending			-	Y	Y	Y	-	OK		N
Carl Symons	US$1000	Not attending	-	-	-	-	-	-	-	-	-	N
Marc Deop(Damnshock)	150€				-	Y	Y	-	-	OK
Damien Tardy-Panis	~150€		Friday morning/afternoon	Sunday afternoon	-	Y	Y	-	-	OK		Y
Thomas Thym	~300 EUR	Not attending			-	-	-	-	-	-		N
Javier Llorente	~200 EUR	Not attending			-	-	-	-	-	-		N
Agustín Benito Bethencourt	100 - 150 €	200.87 € + L37.90	Thursday May 5th 20:30 AGP-LGW	Monday May 9th 13:30 LGW-MAD	Y	Y	Y	Y	-	OK		Y
Claudia Rauch	150 EUR				Y	Y	Y	-	-	-		Y
Dan Leinir Turthra Jensen	50 EUR				-	Y	Y	Y	-	OK		Y

Southampton Information

Venue

The University of Southampton department of Engineering and Computer Science can offer us rooms, WiFi access and free lunches. They would also to hold a joint event including a presentation to students about KDE, probably on the Friday at some point.

More info on Southampton as a city is on Wikipedia.

Travel

Airports:

• Southampton (IATA:SOU) with links to Düsseldorf, Frankfurt, Paris-CDG and a few others
• London Heathrow (LHR) links to Southampton via the London Underground and then a 1:20 train journey
• London Gatwick (LGW) links to Southampton via trains (a few direct, most with one change)
• Bournemouth (BOH) airport has links to Spain, Portugal and Italy and is about 1 hour from Southampton by train.

Port:

• Portsmouth ferry port provides access to various ports in northern France and is then a short train journey from Southampton

International Trains:

• You could take the Eurostar through the channel tunnel to London and then the London Underground and train to Southampton. However, this is unlikely to be the cheapest option.

Travel in UK:

• The Trainline can help you plan train journeys. The relevant stations are Southampton Central and Southampton Airport Parkway (both are on the main train line to London and bus route to the university)
• LHR and LGW are also accessible by coach (e.g those run by National Express).

Accommodation

Preferred option for group booking:

• Bannister Guest House, near bus route, singles from GBP 33/night/room, twins from GBP 54/room/night (shared bathroom, some ensuites available)

Subject to availability (which is good at the moment) we will book everyone into the above.

Other accommodation:

• Travelodge, the Avenue, on uni bus route. Prices ~ 60 GBP/night/room
• Elizabeth House Hotel, the Avenue, on uni bus route. Singles from GBP 60/room/night, twins from GBP 70/room/nigh
• Highfield House hotel, walking distance to uni. Prices GBP 59/room/night (single and twin)
• Etap, near station, GBP 40/night singles (not sure if group booking possible)

Topics

Please feel free to add here. Sticking your name after the suggestion makes it easier in case we need to clarify what is meant :-)

• Prepare for Desktop Summit (this would be insanely valuable on its own as

very little has happened on the KDE side so far)

• • Update the KDE Press Pack
• Join the Game (Supporting Membership program) needs a big push
• Making the most of the Promo Booklet - we have it, now how can we best use it?
• Create some wiki pages for important repeatable promo tasks
  • Create content explaining to other people in KDE how to access the skills and services of the Promo team
  • Ensure we have an up to date page with boilerplate slides for use at conferences, LUG meetings, etc to introduce people to KDE so people don't have to reinvent the wheel every time
  • A page for all things related to conferences that people might need, like having all source files for flyers, stickers, install media, etc in one spot
  • Organize pages for major initiatives like ISMP ("Join the game") and the upcoming corporate sponsorship campaign
  • General cleanup
  • Clear messages to KDE presenters/users about live CD/DVD options
  • Youtube ads, new stories, etc. linked and useful as a resource
  • Shop/Wiki: KDE gear for sale, SVG images for printing, booklet for printing
  • Potential improvements to live CD/DVDs, as suggested by Thomas Thym [1]
  • Survey - discussed on the promo list previously, also on Etherpad: survey users about perceptions, usage, survey developers about where to add promo value? (sprint a good time to get survey(s) ready)
  • Make it easy for would be grass roots promoters to get the resources they need (Stuart Jarvis)
• (pgquiles) Get better exposure and more involvement for Windows/Mac efforts. For both users and developers. Non-Linux platforms badly need more developers, and Windows and Mac could bring many new developers in.
• (pgquiles) "Sell" (advertise, not $$$) kdesupport, kdelibs, kdepimlibs and calligralibs (former kofficelibs) to third-parties as just one more module to Qt. Important: commercial support. See my mail to the kde-promo list for more info.
• Team building....in other words: meet each other in person, drink beers

(or whatever you prefer), hang out

• Pushing KDE EDU (esp. at schools)
• Discuss the functioning of the promo/marketing teams and how we can improve in the future (tasks, responsibilities, communication, decisionmaking)
• KDE.News - editor meeting and discussion of staffing