Sprints/Randa/Howto: Difference between revisions
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*Mails to participants: | *Mails to participants: | ||
**First mail about next steps in organization, possible fundraiser (with their help), strategies to lower the budget, etc. | **First mail about next steps in organization, possible fundraiser (with their help), strategies to lower the budget, etc. | ||
** | **Ask participants for confirmation of their participation | ||
**Info about money they need to bring | |||
**Info about power plugs in Switzerland | |||
**Info about train tickets: where and when they get it | |||
**Info about warm clothes | |||
**Info about... | |||
*Finish the budget | *Finish the budget | ||
*Search for sponsors and fundraiser | *Search for sponsors and fundraiser | ||
*Organize the train tickets for Switzerland and how to distribute them at the airports | *Organize the train tickets for Switzerland and how to distribute them at the airports | ||
**Get the information from the participants about when and where they arrive and depart | |||
**Organize and buy the train tickets (currently the [http://www.tageskarte-gemeinde.ch/de-de/ "Gemeinde-Tageskarten"] are the cheapest way) | |||
**In the end you still need to organize how the people get their tickets at the airports | |||
*Helpers and kitchen team | *Helpers and kitchen team | ||
*Get an interview published in the local newspaper "Walliser Bote" | |||
*Add sponsors to Randa-Meetings.ch | |||
*Start the Randa Meetings ;-) | *Start the Randa Meetings ;-) | ||
=== Start the Randa Meetings === | |||
*Distribute the signs | |||
*Open the registration office | |||
*Tell people where to sleep | |||
=== Run the Randa Meetings === | |||
*Inform the kitchen team each day about how many carnivores and vegetarians will eat | |||
*Keep the infrastructure working | |||
*Get the money for the food from the participants | |||
*Get the money for the extra linen | |||
*Make report session at each dinner where the groups tell about what they work on and plan to work the next day(s) | |||
=== Cleaning strategy for the day of departure === | === Cleaning strategy for the day of departure === | ||
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*Clean the bathrooms and bring all the towels down | *Clean the bathrooms and bring all the towels down | ||
*Bring all the stuff over to the Chalet | *Bring all the stuff over to the Chalet | ||
=== Fundraising notes === | |||
Latest revision as of 13:07, 24 August 2015
WIP !!! This is a document that describes the processes needed to organize the Randa Meetings. It's ordered chronologically. !!! WIP
Some general notes WIP
- Topic selection
- Doodle for date selection
- Reserve the house
- Setup sprints.kde.org page
- Close page on sprints.kde.org
- Mails to participants:
- First mail about next steps in organization, possible fundraiser (with their help), strategies to lower the budget, etc.
- Ask participants for confirmation of their participation
- Info about money they need to bring
- Info about power plugs in Switzerland
- Info about train tickets: where and when they get it
- Info about warm clothes
- Info about...
- Finish the budget
- Search for sponsors and fundraiser
- Organize the train tickets for Switzerland and how to distribute them at the airports
- Get the information from the participants about when and where they arrive and depart
- Organize and buy the train tickets (currently the "Gemeinde-Tageskarten" are the cheapest way)
- In the end you still need to organize how the people get their tickets at the airports
- Helpers and kitchen team
- Get an interview published in the local newspaper "Walliser Bote"
- Add sponsors to Randa-Meetings.ch
- Start the Randa Meetings ;-)
Start the Randa Meetings
- Distribute the signs
- Open the registration office
- Tell people where to sleep
Run the Randa Meetings
- Inform the kitchen team each day about how many carnivores and vegetarians will eat
- Keep the infrastructure working
- Get the money for the food from the participants
- Get the money for the extra linen
- Make report session at each dinner where the groups tell about what they work on and plan to work the next day(s)
Cleaning strategy for the day of departure
- Everybody left the sleeping rooms at 9.30h
- Bring all the pillow sheets down to the wash room (NOT the blanket, fold them)
- Vacuuming the rooms, check if there is one pillow and one blanket (folded) on each bed
- Dust the computer room, pack the computers and puzzles and put all chairs on the tables
- Vacuuming all the group rooms, bring whiteboard and co to the registration offce and check if there are enough chairs and tables in there
- Clean the bathrooms and bring all the towels down
- Bring all the stuff over to the Chalet