Akademy/2024/volunteers-2024-09-09: Difference between revisions

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== Volunteer Timetable for Monday (2024-09-09) ==
== Volunteer Timetable for Monday (2024-09-09) ==


To volunteer, please add your name & matrix handle to the respective time slot
To volunteer, please add your '''name & matrix handle''' to the respective time slot and [https://matrix.to/#/#akademy-volunteers:kde.org join the matrix channel] if you haven't already!
 
If you sign up to volunteer for 3 hours or more '''before August 11th''', add your [https://akademy.kde.org/2024/tshirt/ shirt size & style to the column]. Online volunteers will get their shirt mailed to them after Akademy.
 


{| class="wikitable sortable"
{| class="wikitable sortable"
|+ Volunteer jobs for Monday (2024-09-09)
|+ Volunteer jobs for Monday (2024-09-09)
|-
|-
! Timeslot !! Position !! Status !! Volunteers
! Timeslot !! Position !! Status !! Volunteers !! Shirt Size/Style
|-
|-
| 09:30-12:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
 
|-
| 10:00-12:00 || [[#BoF_Facilitator|BoF Facilitator 1]] || In-Person || ''You?'' ||
| 09:30-12:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
|-
| 09:30-12:00 || [[#BoF_Facilitator|BoF Facilitator]] || In-Person || ''You?''
|-
| 09:30-12:00 || [[#BoF_Facilitator|BoF Facilitator]] || In-Person || ''You?''
|-
| 09:30-12:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?''
|-
| 09:30-12:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?''
|-
| 09:30-12:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
|-
| 09:30-12:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
|-
| 09:30-12:00 || [[#Runner|Runner]] || In-person || ''You?''
|-
| 09:30-12:00 || [[#Runner|Runner]] || In-person || ''You?''
|-
| 09:30-12:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
|-
| 09:30-12:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
|-
| 14:00-16:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
|-
| 14:00-16:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
|-
|-
| 14:00-16:00 || [[#BoF_Facilitator|BoF Facilitator]] || In-Person || ''You?''
| 10:00-12:00 || [[#BoF_Facilitator|BoF Facilitator 2]] || In-Person || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#BoF_Facilitator|BoF Facilitator]] || In-Person || ''You?''
| 10:30-12:00 || [[#BoF_Facilitator|BoF Facilitator 3]] || In-Person || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?''
| 10:00-12:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?''
| 10:00-12:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
| 10:00-12:00 || [[#Runner|Runner]] || In-person || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
| 14:00-16:00 || [[#BoF_Facilitator|BoF Facilitator 1]] || In-Person || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#Runner|Runner]] || In-person || ''You?''
| 14:00-16:00 || [[#BoF_Facilitator|BoF Facilitator 2]] || In-Person || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#Runner|Runner]] || In-person || ''You?''
| 14:00-16:00 || [[#BoF_Facilitator|BoF Facilitator 3]] || In-Person || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
| 14:00-16:00 || [[#BoF_Facilitator|BoF Facilitator 4]] || In-Person || ''You?'' ||
|-
|-
| 14:00-16:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
| 14:00-16:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
| 14:00-16:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#AV_assistant|AV assistant]] || In-person & Online || ''You?''
| 14:00-16:00 || [[#Runner|Runner]] || In-person || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#BoF_Facilitator|BoF Facilitator]] || In-Person || ''You?''
| 16:00-18:00 || [[#BoF_Facilitator|BoF Facilitator 1]] || In-Person || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#BoF_Facilitator|BoF Facilitator]] || In-Person || ''You?''
| 16:00-18:00 || [[#BoF_Facilitator|BoF Facilitator 2]] || In-Person || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?''
| 16:00-18:00 || [[#BoF_Facilitator|BoF Facilitator 3]] || In-Person || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?''
| 16:00-18:00 || [[#BoF_Facilitator|BoF Facilitator 4]] || In-Person || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
| 16:00-18:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#Live_streaming|Live streaming]] || In-person & Online || ''You?''
| 16:00-18:00 || [[#BoF_Tech_Support__Online_|BoF Tech Support (Online)]] || Online || ''You?'' ||
|-
|-
| 16:00-18:00 || [[#Runner|Runner]] || In-person || ''You?''
| 16:00-18:00 || [[#Runner|Runner]] || In-person || ''You?'' ||
|-
| 16:00-18:00 || [[#Runner|Runner]] || In-person || ''You?''
|-
| 16:00-18:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
|-
| 16:00-18:00 || [[#Speaker_s_support|Speaker's support]] || In-person || ''You?''
|-
|-
|}
|}


=== Task Descriptions ===
=== Task Descriptions ===
Line 90: Line 63:
: Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
: Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.


;BoF Tech Support (Online)<span id="BoF_Tech_Support__Online_"/>
;BoF Tech Support (Online)<span id="BoF_Tech_Support_Online"/>
: Help remote presenters to get connected and use the virtual streaming platform and watch the matrix channels to guide online attendees to the correct spaces. Coordinate with the in person Tech Support or BOF Facilitator for those rooms to troubleshoot any problems if any arise. Familiarity with BBB and OBS is a plus.
: Help remote presenters to get connected and use the virtual streaming platform and watch the matrix channels to guide online attendees to the correct spaces. Coordinate with the in person Tech Support or BOF Facilitator for those rooms to troubleshoot any problems if any arise. Familiarity with BBB and OBS is a plus.


Line 100: Line 73:


;BoF Facilitator<span id="BoF_Facilitator"/>
;BoF Facilitator<span id="BoF_Facilitator"/>
: Monitor the room and the online chat for questions, be the voice for the people watching online. Keep the conversation flowing between in-person and online attendees by alternating (as much as possible) questions/comments by online and in-person participants. Work with the Tech support volunteers as needed to troubleshoot any problems. See the BoF page for more information on running a good BoF
: '''You don't need to know about the topic to be a good facilitator!''' Monitor the room and the online chat for questions, be the voice for the people watching online. Keep the conversation flowing between in-person and online attendees by alternating (as much as possible) questions/comments by online and in-person participants. Work with the Tech support volunteers as needed to troubleshoot any problems. See the BoF page for more information on running a good BoF

Latest revision as of 12:05, 12 August 2024

Volunteer Timetable for Monday (2024-09-09)

To volunteer, please add your name & matrix handle to the respective time slot and join the matrix channel if you haven't already!

If you sign up to volunteer for 3 hours or more before August 11th, add your shirt size & style to the column. Online volunteers will get their shirt mailed to them after Akademy.


Volunteer jobs for Monday (2024-09-09)
Timeslot Position Status Volunteers Shirt Size/Style
10:00-12:00 BoF Facilitator 1 In-Person You?
10:00-12:00 BoF Facilitator 2 In-Person You?
10:30-12:00 BoF Facilitator 3 In-Person You?
10:00-12:00 BoF Tech Support (Online) Online You?
10:00-12:00 BoF Tech Support (Online) Online You?
10:00-12:00 Runner In-person You?
14:00-16:00 BoF Facilitator 1 In-Person You?
14:00-16:00 BoF Facilitator 2 In-Person You?
14:00-16:00 BoF Facilitator 3 In-Person You?
14:00-16:00 BoF Facilitator 4 In-Person You?
14:00-16:00 BoF Tech Support (Online) Online You?
14:00-16:00 BoF Tech Support (Online) Online You?
14:00-16:00 Runner In-person You?
16:00-18:00 BoF Facilitator 1 In-Person You?
16:00-18:00 BoF Facilitator 2 In-Person You?
16:00-18:00 BoF Facilitator 3 In-Person You?
16:00-18:00 BoF Facilitator 4 In-Person You?
16:00-18:00 BoF Tech Support (Online) Online You?
16:00-18:00 BoF Tech Support (Online) Online You?
16:00-18:00 Runner In-person You?


Task Descriptions

Runner
Provide general support across all event rooms. This will involve being available during sessions to deliver materials around the venue.
AV assistant
Provide technical support during the event regarding the sound, troubleshooting general technical problems (likely with hardware connections for presenters). Familiarity with AV systems, python, and raspberry pi preferred.
BoF Tech Support (Online)
Help remote presenters to get connected and use the virtual streaming platform and watch the matrix channels to guide online attendees to the correct spaces. Coordinate with the in person Tech Support or BOF Facilitator for those rooms to troubleshoot any problems if any arise. Familiarity with BBB and OBS is a plus.
Speaker's support
Support and connect with speakers before their talks, make sure they have water and know which room to be in and when, what equipment requirements they have (presentation, video playing, etc), communicate with other support volunteers (runners, tech support, etc) to handle any infrastructure needs or unexpected problems.
Live streaming
Ensure the live streams are happening on the correct channels. Familiarity with Big Blue Button and OBS streaming setups is a plus.
BoF Facilitator
You don't need to know about the topic to be a good facilitator! Monitor the room and the online chat for questions, be the voice for the people watching online. Keep the conversation flowing between in-person and online attendees by alternating (as much as possible) questions/comments by online and in-person participants. Work with the Tech support volunteers as needed to troubleshoot any problems. See the BoF page for more information on running a good BoF
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