Akademy/Handbook/Production: Difference between revisions
Created page with "This is the Event Production Checklist to make sure we have everything set up properly before everyone arrives onsite at Akademy. == Technical Tasks == * Test the A/V set up in both Talks rooms & BoF rooms * Ensure a stable feed is able to be sent out to the internet * Ensure the slides are able to be in the video feed == Venue Tasks == * Mark Rooms with Signs * Mark Bathrooms with signs * Set up sponsor table area * Set up social/coffee break spaces * Stock staff roo..." |
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== Venue Tasks == | == Venue Tasks == | ||
* Put up graphics/banners/etc in the Talks rooms | |||
* Post room schedule outside Talks Rooms | |||
* Mark Rooms with Signs | * Mark Rooms with Signs | ||
* Mark Bathrooms with signs | * Mark Bathrooms with signs | ||
| Line 12: | Line 14: | ||
* Set up social/coffee break spaces | * Set up social/coffee break spaces | ||
* Stock staff room with waters for attendees | * Stock staff room with waters for attendees | ||
* Scout first aid room, know where the Akademy first aid kit is | * Scout first aid room, know where the Akademy first aid kit is | ||
== Ground Control Tasks == | == Ground Control Tasks == | ||
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* Set up t-shirts | * Set up t-shirts | ||
* Get €50 in small bills/coins for change | * Get €50 in small bills/coins for change | ||
* | * Print volunteer shift/task list | ||
* Print Schedule | |||
* Print registration sheet for check in? (we haven't done this but I feel like it'd be easier to keep track of how many people show up if we did) | |||
Latest revision as of 12:27, 20 October 2024
This is the Event Production Checklist to make sure we have everything set up properly before everyone arrives onsite at Akademy.
Technical Tasks
- Test the A/V set up in both Talks rooms & BoF rooms
- Ensure a stable feed is able to be sent out to the internet
- Ensure the slides are able to be in the video feed
Venue Tasks
- Put up graphics/banners/etc in the Talks rooms
- Post room schedule outside Talks Rooms
- Mark Rooms with Signs
- Mark Bathrooms with signs
- Set up sponsor table area
- Set up social/coffee break spaces
- Stock staff room with waters for attendees
- Scout first aid room, know where the Akademy first aid kit is
Ground Control Tasks
- Get nametags printed, folded, alphabetized, and sleeved
- Set up info desk table
- Set up t-shirts
- Get €50 in small bills/coins for change
- Print volunteer shift/task list
- Print Schedule
- Print registration sheet for check in? (we haven't done this but I feel like it'd be easier to keep track of how many people show up if we did)